Polycom WEBCOMMANDER 8 Manual de usuario

MGC WebCommander User’s GuideVersion 8.0

Table of Contentsviii

Chapter 5 - Monitoring an On Going Conference5-24Secure Conference Mode Secure Conference Mode completely locks a conference and denies outside partie

MGC WebCommander User’s Guide5-25Only the conference chairperson can cancel the secure mode from his/her endpoint using the appropriate DTMF code. For

Chapter 5 - Monitoring an On Going Conference5-26The following participant statuses may be indicated in the Participant ToolTip:• Stand By - In a dial

MGC WebCommander User’s Guide5-27When pointing to the connection type icon, the ToolTip shows the Participant Connection type: Dial-in, Dial-out or Di

Chapter 5 - Monitoring an On Going Conference5-28General Conference InformationPointing to the Information icon lists the conference general settings

MGC WebCommander User’s Guide5-29IP Dial-in number The IP dialing string that participants use to access the conference. The dialing string is compose

Chapter 5 - Monitoring an On Going Conference5-30The Video Layout PaneAccording to the video session set for the conference, the Video Layout pane dis

MGC WebCommander User’s Guide5-31The Video Layout pane enables you to select the participant that will be viewed in each video layout window (video fo

Chapter 5 - Monitoring an On Going Conference5-32To hide the Video Layout pane:• Point to the Conference Actions menu, and click Hide Layout Pane.The

MGC WebCommander User’s Guide5-33Operations Performed during On Going ConferencesOperations performed during Audio and Video conferencesIf you have th

1-11 IntroductionThe MGC WebCommander is a browser-based application for monitoring, managing and scheduling video and audio conferences. WebCommander

Chapter 5 - Monitoring an On Going Conference5-34• Lock or unlock the conference to dial-in participants - for details see “Locking and Unlocking a Co

MGC WebCommander User’s Guide5-35• Select the Lecture option to be used for the conference - for details see “Controlling the Lecture Mode” on page 5-

Chapter 5 - Monitoring an On Going Conference5-36Selecting OptionsThe participant level operations are performed by selecting the appropriate option f

MGC WebCommander User’s Guide5-37Other operations are performed by clicking the appropriate button in the Meeting Director toolbar.Each of the menu op

Chapter 5 - Monitoring an On Going Conference5-38Viewing Conference Numeric ID A Conference Numeric ID is a unique number assigned to a conference, id

MGC WebCommander User’s Guide5-39Connecting Dial-out ParticipantsWhen the Dial-out Manually option is selected for the conference, the operator has to

Chapter 5 - Monitoring an On Going Conference5-40Disconnecting ParticipantsOn occasion, a participant will not need to continue with a conference. In

MGC WebCommander User’s Guide5-41Reconnecting ParticipantsA disconnected participant can be reconnected to the conference.To reconnect a disconnected

Chapter 5 - Monitoring an On Going Conference5-42Adding Participants to the ConferenceYou can add a Participant template to an On Going conference.To

MGC WebCommander User’s Guide5-43The Add Participant window opens, letting you select the Participant template(s) from the list.The system displays th

Chapter 1 - Introduction1-2 For a unique look and feel to the MGC WebCommander windows, the colors and links of the Web pages displayed can be customi

Chapter 5 - Monitoring an On Going Conference5-443. If the list is very long, you can narrow your search to display a shorter, more concise list by cl

MGC WebCommander User’s Guide5-455. Select the check box next to the name of the participant to add to the conference. You can add several participant

Chapter 5 - Monitoring an On Going Conference5-46Defining a New Participant During an On Going ConferenceYou can define a new participant during the m

MGC WebCommander User’s Guide5-47For users with View Mode: Basic Permission, the Participant Dialog Page window opens.— Define the participant proper

Chapter 5 - Monitoring an On Going Conference5-48For users with the View Mode: Administrator permission, the Participant Properties – Basic window ope

MGC WebCommander User’s Guide5-493. For users with the View Mode: Administrator permission, the Advanced tab is available for defining additional para

Chapter 5 - Monitoring an On Going Conference5-50To define a new T1-CAS participant during an On Going conference:1. Point to the Conference Actions m

MGC WebCommander User’s Guide5-51permission the Participant Dialog Page window opens.2a. Define the participant properties as described in Chapter 4,

Chapter 5 - Monitoring an On Going Conference5-523. In the Connection Type list, select Dial-out.Only dial-out T1-CAS participants may be defined. Und

MGC WebCommander User’s Guide5-53Viewing the Participant PropertiesYou can view the basic properties of a participant.To view the participant properti

MGC WebCommander User’s Guide1-3• Chapter 5 - Monitoring On Going ConferencesDescribes operations that can be performed during conferences to accommod

Chapter 5 - Monitoring an On Going Conference5-54If the participant is disconnected, you may change the connection type from dial-in to dial-out. Usua

MGC WebCommander User’s Guide5-55The Participant Dialog Page opens.2. Delete the name currently displayed in the Name field and enter the new particip

Chapter 5 - Monitoring an On Going Conference5-56Viewing and Modifying the Participant’s Properties during an On Going conferenceDuring an On Going co

MGC WebCommander User’s Guide5-57Designating Participant as VIPYou can designate participant as VIP in the Participant Properties dialog box defined d

Chapter 5 - Monitoring an On Going Conference5-58Monitoring VIP Participants during an On Going conferenceDuring an On Going conference a participant

MGC WebCommander User’s Guide5-59Designating a Participant as the ChairpersonDuring an On Going IVR-enabled conference a participant can request to be

Chapter 5 - Monitoring an On Going Conference5-60Deleting a Participant from an On Going ConferenceWhen a participant no longer needs to be part of a

MGC WebCommander User’s Guide5-61Muting/Unmuting a Participant Occasionally, a conference organizer may want to exclude the audio and/or video channel

Chapter 5 - Monitoring an On Going Conference5-62To Mute/Unmute the participant’s video channel:• In the Participants list - Multimedia column, click

MGC WebCommander User’s Guide5-63Controlling the Participant’s Broadcasting and Listening VolumeThe Broadcasting and Listening volume of the participa

Chapter 1 - Introduction1-4ConventionsBefore using MGC WebCommander, it is important for you to understand the terms and conventions used in this manu

Chapter 5 - Monitoring an On Going Conference5-64Locking and Unlocking a Conference for Dial-in ParticipantsYou can lock or unlock an On Going confere

MGC WebCommander User’s Guide5-65To unlock a conference:• Point to the Conference Actions menu, and then click Unlock. Alternatively, unlock the confe

Chapter 5 - Monitoring an On Going Conference5-66Adding or Viewing the Conference’s Additional Information During an On Going ConferenceYou can add or

MGC WebCommander User’s Guide5-67The Conference Additional Information window opens.3. Define the following parameters.Type a new remark in the Remark

Chapter 5 - Monitoring an On Going Conference5-68Conference User Defined 1-3There are 3 User Defined fields that enable you to enter general informa

MGC WebCommander User’s Guide5-69Changing the Conference Entry Password and Web/Chairperson Password During an On Going ConferenceYou can change the C

Chapter 5 - Monitoring an On Going Conference5-702. Type a new password (digits only), and then click OK.Changing the Duration of a ConferenceIt is of

MGC WebCommander User’s Guide5-71The End Time window opens.2. Set the new time the conference should end using a 24-hour format; select the new hour a

Chapter 5 - Monitoring an On Going Conference5-72To extend the conference duration:1. Point to the Conference Actions menu, and then click Extend Conf

MGC WebCommander User’s Guide5-73Terminating a ConferenceIf a conference ends before its scheduled end time, you can manually terminate it.To terminat

MGC WebCommander User’s Guide1-5CookiesCookies must be enabled in the Web browsers, otherwise WebCommander will not function properly.Enabling Cookies

Chapter 5 - Monitoring an On Going Conference5-743. If you click OK, the following dialog box opens. 4. Click OK to exit to the Meeting Director windo

MGC WebCommander User’s Guide5-752. Point to the icon with the number of video windows to be displayed on the screen.A pop-up menu appears, listing th

Chapter 5 - Monitoring an On Going Conference5-76 Table 5-12: Video layout optionsNumber of Video WindowsAvailable Layouts1 Classic Mode Quad Views mo

MGC WebCommander User’s Guide5-77Auto LayoutIn conferences where the Video Layout is set to “Auto Layout" the system automatically selects the co

Chapter 5 - Monitoring an On Going Conference5-78To enable the Auto Layout mode:• In the Video Layout pane, click the Auto Layout button.When you sele

MGC WebCommander User’s Guide5-79Selecting a Personal LayoutPersonal layout is viewed only by the individual participant. Participants not viewing the

Chapter 5 - Monitoring an On Going Conference5-802. Select the Conference radio button to have the participant view the Conference layout. Select the

MGC WebCommander User’s Guide5-81Video ForcingYou can select the participant to appear in each of the video layout windows. Video forcing can be perfo

Chapter 5 - Monitoring an On Going Conference5-82Video Forcing at the Conference LevelVideo forcing is done interactively by dragging and dropping the

MGC WebCommander User’s Guide5-83To cancel the video forcing:• Click the rotated pin. The text box is reset to Auto, indicating that automatic switchi

Chapter 1 - Introduction1-63. Click the Custom Level button.The Security Settings window opens.4. Scroll down until the Cookies entry is shown and mak

Chapter 5 - Monitoring an On Going Conference5-84Video Forcing at the Participant LevelFor each conference participant you can select the participants

MGC WebCommander User’s Guide5-856. To cancel the video forcing in a desired window, click the participant’s pin.Select the pin to unforce the partici

Chapter 5 - Monitoring an On Going Conference5-86Endpoint’s Visual Conference IndicationsVisual Indications (text and icons) can be displayed on the p

MGC WebCommander User’s Guide5-87The display of the visual indications and voice messages can be configured and set in the system.cfg. For a detailed

Chapter 5 - Monitoring an On Going Conference5-88Visual EffectsVisual Effects allow you to modify the appearance of the background and borders of the

MGC WebCommander User’s Guide5-89The Set Visual Effects dialog box opens.To modify the Background color:2. Click the arrow next to the Background colo

Chapter 5 - Monitoring an On Going Conference5-906. To modify the border colors, click the arrow next to the Layout Border color box.The Color dialog

MGC WebCommander User’s Guide5-91Using Chat MessagingConference moderators can chat with one another during a meeting using text messaging. User’s are

Chapter 5 - Monitoring an On Going Conference5-922. Press the Clear button to erase all previously typed messages.Moderator selection*Chat board Messa

MGC WebCommander User’s Guide5-93Enabling the Chat option:“Chat” can only be enabled/disabled in the MGC Web Server Manager Permission Properties - Se

2-12Connecting to WebCommanderYou can connect to the WebCommander Web site in one of two ways using:• Windows Authentication• WebCommander User Login

Chapter 5 - Monitoring an On Going Conference5-94Controlling the Lecture ModeThe Lecture mode includes several lecturing options which can be enabled

MGC WebCommander User’s Guide5-95• During an On Going conference set to Presentation Mode that is running on the standard Video card, asymmetric confe

Chapter 5 - Monitoring an On Going Conference5-96The Lecture mode window opens.2. In the drop-down box, select any of the following modes:— Lecture Mo

MGC WebCommander User’s Guide5-97During Lecture Mode or Presentation Mode, the Lecture Mode button in the toolbar is pressed. In Lecture Mode the part

Chapter 5 - Monitoring an On Going Conference5-98Blocking/Unblocking the Audio TransmissionThe Audio block feature enables the WebCommander user to bl

MGC WebCommander User’s Guide5-99Exclusive SpeakerOne participant can be designated as the conference lecturer/speaker, while all the other participan

Chapter 5 - Monitoring an On Going Conference5-1002. From the Exclusive Speaker list, select the name of the participant to be the conference exclusiv

MGC WebCommander User’s Guide5-101Placing the Conference On HoldAn On Going conference can be placed on hold. When a conference is on hold, all partic

Chapter 5 - Monitoring an On Going Conference5-102Managing a Q&A SessionThe Q&A session organizes participant's questions or comments dur

MGC WebCommander User’s Guide5-103Viewing the Q&A ListThe conference moderator can see who is currently asking a question, who is in the queue to

Chapter 2 - Connecting to WebCommander2-2The Enter Network Password dialog box opens:2. Enter your User Name, Password and network Domain as defined i

Chapter 5 - Monitoring an On Going Conference5-104on the Q&A toolbar, click:— Move Participant to First Position in Q&A buttonor— Move Partic

MGC WebCommander User’s Guide5-105Letting the participant ask a question:• Point to the Conference Actions menu, and then click Next Questioner. Alter

Chapter 5 - Monitoring an On Going Conference5-106Managing a Voting/Polling SessionA voting session allows participants to vote on a set of choices pr

MGC WebCommander User’s Guide5-107Alternatively, click the Vo ting button on the toolbar:The Vot in g window opens.The Vot in g window is divided int

Chapter 5 - Monitoring an On Going Conference5-108To start a Voting session:1. Inform the conference participants of the choices available and the dig

MGC WebCommander User’s Guide5-109To conclude the voting session:• In the Voting window, click the Stop Voting button in the Voting window.Alternative

Chapter 5 - Monitoring an On Going Conference5-110Sending the Voting Results Via E-mailVoting results can be sent by the conference administrator, via

MGC WebCommander User’s Guide5-111Mute “Meet Me” PartiesA conference can be set to mute all “Meet Me” (undefined dial-in) participants. “Meet Me” part

Chapter 5 - Monitoring an On Going Conference5-112Participant/Chairperson Operations via DTMF CodesDuring an On Going conference the chairperson and p

MGC WebCommander User’s Guide5-113Mute all except me - To mute all participants except yourself, press: star, five.Cancel Mute all except me - To canc

MGC WebCommander User’s Guide2-34. Select the language, and then click the Enter button.If the site is already displayed in the required language, cli

Chapter 5 - Monitoring an On Going Conference5-114Cancel all questions - To cancel all questions, press: star, two, four.*24 ChairpersonDial out to In

MGC WebCommander User’s Guide5-115Start Click & View - To start the Click & View application, press: star, star.** EveryoneChange to Chairpers

Chapter 5 - Monitoring an On Going Conference5-116Request DTMF Help MenuA participant in an On Going conference can request a playback of the list of

MGC WebCommander User’s Guide5-117Dialing out to Invite Participants to Join the ConferenceIn an Invite session, the Chairperson in a conference can d

Chapter 5 - Monitoring an On Going Conference5-118Changing the Conference PasswordDuring an On Going conference the conference password or the chairpe

MGC WebCommander User’s Guide5-119If the chairperson/participant exits prior to password confirmation the password is not updated. It is not possible

Chapter 5 - Monitoring an On Going Conference5-120Securing the ConferenceThe Secure Mode locks the conference and denies outside participants, includi

MGC WebCommander User’s Guide5-121Roll CallIf the Roll Call option is enabled in the in the IVR Service assigned to the On Going conference, using the

Chapter 5 - Monitoring an On Going Conference5-122Roll Call Review Names*33 Entering *33 on the DTMF input device activates a Roll Call and the system

6-16Reservation CalendarThe Reservation Calendar allows you to view the scheduled conferences for the groups to which you have access rights. If you h

Copyright © 2006 Polycom, Inc.All Rights ReservedCatalog No. DOC2136BVersion 8.0Proprietary and ConfidentialThe information contained herein is the s

Chapter 2 - Connecting to WebCommander2-4The WebCommander Login window opens.3. If the Web site page is not displayed in the desired language, click t

Chapter 6 - Reservation Calendar6-2The Reservation Calendar window opens in the last view displayed - Monthly, Weekly or Daily. The first time a user

MGC WebCommander User’s Guide6-3Viewing the Reservation PropertiesReservation Properties enables the viewing of a conference’s properties scheduled to

Chapter 6 - Reservation Calendar6-4For users with the View Mode - Basic permission, the New Meeting window opens.For users with the View Mode - Admini

MGC WebCommander User’s Guide6-5The reservation properties are the same as those described in the Conference template definition. For details, see Cha

Chapter 6 - Reservation Calendar6-6Sending an e-mail after you change the Properties of an Existing Reservation:1. Access the WebCommander and click C

MGC WebCommander User’s Guide6-7a. For users with the View mode: Basic permission, click the Send Email button.4. When you do not select the Send E-ma

Chapter 6 - Reservation Calendar6-86. The Send E-mail dialog box opens.7. Enter required details in the E-mail and click Send.The E-mail is sent to co

MGC WebCommander User’s Guide6-9Viewing the Properties of a Protected ReservationIf you have administrator permission to view all reservations in the

Chapter 6 - Reservation Calendar6-10Viewing a Specific Conference ReservationReservations that are assigned to Groups to which you do not have access

MGC WebCommander User’s Guide6-11Additional Calendar ViewsYou can display the reservation calendar in monthly, weekly or daily views.To change the vie

MGC WebCommander User’s Guide2-5• Several On Going conferences - The Meeting Director window listing the On Going conference list opens, enabling you

Chapter 6 - Reservation Calendar6-12Customizing Background View ColorsThe background color as well as other colors in the calender can be modified usi

7-17Conference TypesThe MGC WebCommander provides various methods to set up and schedule conferences. The following Scheduling Methods are available:•

MGC WebCommander User’s Guide7-2Conference Scheduling MethodsThe system supports both scheduled and on-demand conferences. Reservation Templates conta

Chapter 7 - Conference Types7-3On-demand Conferences (Reservation-less Conferencing)Reservation-less conferencing enables participants to immediately

MGC WebCommander User’s Guide7-4Conference Entry Password and Chairperson Password (when applicable), billing code and Conference general information

Chapter 7 - Conference Types7-5Conference TypesConferences may be defined as one of the following types:• Standard - is a conference that includes all

MGC WebCommander User’s Guide7-6Entry QueueAn Entry Queue is a special routing lobby to which one or several dial-in numbers are assigned. A different

Chapter 7 - Conference Types7-7Participant RolesConference participants can have different functions: a standard participant, a chairperson, or an ope

MGC WebCommander User’s Guide7-8Participant Connection to the ConferenceConference participants can call the conference (dial-in) or can be called by

Chapter 7 - Conference Types7-9Conference Access for Dial-in ParticipantsA conference can be accessed by dial-in participants via Entry Queue, confere

Chapter 2 - Connecting to WebCommander2-6• No On Going conferences - The New Meeting monitor window opens, enabling you to start a new conference:Conn

MGC WebCommander User’s Guide7-10Entry Queue AccessWhen the Entry Queue Access option is designated for an Audio Only or Video conference, all the par

Chapter 7 - Conference Types7-11In addition, an IVR Service may be assigned to the conferences accessed from the Entry Queue.Figure 7-1: Conference Ac

MGC WebCommander User’s Guide7-12Figure 7-2: Conference Access via Entry Queue using the Conference Password and Conference IVRAs shown in Figure 7-2,

Chapter 7 - Conference Types7-13Entry Queue Access can be defined for:• A Standard conference with or without IVR service• A Meeting Room with or with

MGC WebCommander User’s Guide7-14queue where they are requested to enter the conference password and other information using the telephone touch-tone

Chapter 7 - Conference Types7-15The Meet Me Per Conference is the basis for Meeting Rooms definition.Figure 7-4: Direct Conference AccessIn Figure 7-4

MGC WebCommander User’s Guide7-16Dial-out Participants AccessIn video conferences or unattended Audio Only conferences with no IVR service assigned to

Chapter 7 - Conference Types7-17Operator Assisted ConferenceAn Operator Assisted conference is a service designed usually for large conferences that r

MGC WebCommander User’s Guide7-18Greet and Guide conference (Welcome Queue)Greet and Guide Video conferences (with an AV Message Service assigned to t

Chapter 7 - Conference Types7-19Conference Media SettingsConferences are based on the two Media categories: Audio Only and Video and Audio.Table 7-1 d

3-13Main MenuIn the WebCommander site, the Main Menu appears in the left pane of all screens enabling quick and easy access to all system modules. The

MGC WebCommander User’s Guide7-20Video Standard and Meeting RoomAll (ISDN, ATM, IP, MPI)• Video Switching• Transcoding• Continuous Presence— Classic—

Chapter 7 - Conference Types7-21Audio Only Conference Types In an Audio Only conference, the participant can connect to the conference using different

MGC WebCommander User’s Guide7-22Video Conference Types Video Conferences can include both video and audio only participants. In a video conference, t

Chapter 7 - Conference Types7-23• Continuous Presence (CP) - A conference in which several participants can be viewed simultaneously. In this type of

MGC WebCommander User’s Guide7-24The Highest Common mechanism is enabled in the Conference Properties - Settings dialog box by setting the Video Proto

Chapter 7 - Conference Types7-25For example, in a conference defined with a line rate of 768 Kbps, a participant with a line rate of 128 Kbps connects

MGC WebCommander User’s Guide7-26In Lecture mode, while the lecturer is speaking, the system automatically switches between participants in predefined

Chapter 7 - Conference Types7-27For more details regarding H.243 and MIH Cascading conferencing, see the MGC Manager User’s Guide Volume II, Chapter 4

MGC WebCommander User’s Guide7-28The LSD channel is allocated from the video channel bandwidth, resulting in a lower line rate for the conference. In

Chapter 7 - Conference Types7-29the data token is invoked by an operator connected to the slave MCU, the slave MCU checks if another participant posse

Chapter 3 - Main Menu3-2Main Menu LinksThe following links are available in the Main Menu. Clicking the link opens the appropriate window, as describe

MGC WebCommander User’s Guide7-30T.120 ConferencesThe MGC WebCommander enables you to define T.120 conferences. The T.120 is a standard that contains

Chapter 7 - Conference Types7-31H.239/People+Content (H.239/P+C) OptionsH.239 and People+Content are very similar in function, but differ in the type

MGC WebCommander User’s Guide7-32• 4CIF• Encryption• FECC (H.320 and H.323)Limitations• In Continuous Presence conferences - Software and Quad View mo

Chapter 7 - Conference Types7-33Figure 7-5: Possible configuration using Visual Concert PCIn order to use the Visual Concert feature the following con

MGC WebCommander User’s Guide7-34Polycom Visual Concert FXThe Visual Concert FX (VCFX) feature enables you to view simultaneous live video and content

Chapter 7 - Conference Types7-35Duo VideoDuo Video supports two simultaneous ISDN conferences - a regular video conference, and content conference. A

MGC WebCommander User’s Guide7-36Conference Types According to the MCU ConfigurationThe functional modules installed in the MCU determine the conferen

Chapter 7 - Conference Types7-37Table 7-4 lists the currently available conference types and functionalities as applicable to specific MCU configurat

MGC WebCommander User’s Guide7-38By default, all Audio Only conferences are run on the Audio+ cards to enable the IVR system functionality.Video confe

Chapter 7 - Conference Types7-39Based on connection and access methods, the following conference types are available for Video conferences using the S

MGC WebCommander User’s Guide3-3personal details (E-mail address and WebOffice URL). For more information, see “Configuration” on page 3-5.• Login – R

MGC WebCommander User’s Guide7-40

8-18Meeting Rooms ListA Meeting Room is a reservation set to Meet Me Per Conference, without resource allocation. The reservation is saved in the MCU

Chapter 8 - Meeting Rooms List8-2An IVR-enabled Meeting Room can be configured to start only when the chairperson connects to the Meeting Room. In suc

MGC WebCommander User’s Guide8-3Viewing the Meeting Rooms ListYou can view the Meeting Rooms list only if you have the appropriate permission and the

Chapter 8 - Meeting Rooms List8-4Table 8-1 lists the icons used to describe the various Meeting Room types and their status.Table 8-1: Meeting Room Ty

MGC WebCommander User’s Guide8-5Viewing the Properties of a Meeting RoomTo view the properties of a Meeting Room:1. Click the Meeting Room link.The Me

Chapter 8 - Meeting Rooms List8-6Figure 8-2: Audio Only Meeting Room PropertiesFor more details on conference’s, see Chapter 7, Conference Types.Viewi

MGC WebCommander User’s Guide8-7The following window opens. 2. In the Conference Name field, enter the Meeting Room name. 3. In the Web/Chairperson Pa

Chapter 8 - Meeting Rooms List8-8

9-19Conference Templates – Partial View ModeThe user permission Partial View mode simplifies the process of defining a new Conference template by disp

Chapter 3 - Main Menu3-4Configuration Basic or AdministratorChange Password Meeting Director, Meeting Scheduleror ProfessionalLogin/Language Selection

Chapter 9 - Conference Templates – Partial View Mode9-2Defining a New Video Conference TemplateThe following section details defining a new Conference

MGC WebCommander User’s Guide9-3The Conference Templates window opens.The left pane displays the name of the Group to which the new Conference templat

Chapter 9 - Conference Templates – Partial View Mode9-43. In the menu bar, point to the Conference Template menu, and then click New Conference Templa

MGC WebCommander User’s Guide9-55. Click the Advanced tab to define additional parameters.The Conference Properties - Advanced window opens.Conf. Entr

Chapter 9 - Conference Templates – Partial View Mode9-66. Define the conference Advanced parameters as described in Table 9-2. Table 9-2: Advanced Con

MGC WebCommander User’s Guide9-7End Time Alert Tone x MinSelect this option to enable the End of Conference reminder tone to be played once to all the

Chapter 9 - Conference Templates – Partial View Mode9-8Line Rate (con’t) For more details regarding the Line Rate settings for Software CP conferences

MGC WebCommander User’s Guide9-9Audio Alg. (cont.)When Siren7 (16, 24 or 32 bit) is available, select the audio algorithm in the following order: Sire

Chapter 9 - Conference Templates – Partial View Mode9-10Video Session (cont.)Up to 100 participants at 128Kbps can take part in a conference running o

MGC WebCommander User’s Guide9-117. If the Video Session is set to Continuous Presence, click the Video Layout tab to select the appropriate video lay

MGC WebCommander User’s Guide3-5ConfigurationFrom the Configuration window, you can change your WebCommander Web site password and you can add/change/

Chapter 9 - Conference Templates – Partial View Mode9-12The Conference Properties – Video Layout window opens.The video layout determines the number o

MGC WebCommander User’s Guide9-13b. Click on the desired layout. There are 25 layouts available for selection, as described in Table 9-4.Software (IP

Chapter 9 - Conference Templates – Partial View Mode9-14To use the Auto Layout option it must be enabled in the MCU configuration file. For more detai

MGC WebCommander User’s Guide9-15Table 9-5: Default Auto Layout for CP Classic and Quad ModesNumber of Video ParticipantsSelected Layout for Classic C

Chapter 9 - Conference Templates – Partial View Mode9-16the participant will be viewed in the selected window by all the participants when the confere

MGC WebCommander User’s Guide9-17Conference Template MenusAt this point, depending on your permissions, additional menus may be enabled: Conference, C

Chapter 9 - Conference Templates – Partial View Mode9-18Request a Meeting Select this option to save the meeting to the database and to enable the adm

MGC WebCommander User’s Guide9-19Conference Templates MenuDepending on the user’s Permissions, the following options may be available in the Conferenc

Chapter 9 - Conference Templates – Partial View Mode9-20Participant Template MenuDepending on the user’s Permissions, the following options may be ava

MGC WebCommander User’s Guide9-21In installations in which an LDAP compatible directory is configured as the database, you may assign participants fro

Chapter 3 - Main Menu3-6The Configuration window opens.This window is split into two areas:Change Password - To change your password to the WebCommand

Chapter 9 - Conference Templates – Partial View Mode9-22Defining an Audio Only Conference TemplateAudio Only conference templates can be defined in Pa

MGC WebCommander User’s Guide9-23The Conference Templates window opens. The left pane displays the name of the Group to which the new Conference templ

Chapter 9 - Conference Templates – Partial View Mode9-24The Conference Properties - Basic window opens.4. Define the conference basic parameters as de

MGC WebCommander User’s Guide9-255. Click the Advanced tab to define other parameters as well as the start time and date of the conference.The Confere

Chapter 9 - Conference Templates – Partial View Mode9-266. Define the conference Advanced parameters as described in Table 9-10.Table 9-10: Audio Only

MGC WebCommander User’s Guide9-277. On the menu bar, click Save to save the new Conference template in the database.8. At this point, depending on you

Chapter 9 - Conference Templates – Partial View Mode9-28

10-110Conference Templates – Full Parameters ViewFull Parameters view enables user to define or modify all the conference properties. It is intended f

Chapter 10 - Conference Templates – Full Parameters View10-2The Conference Templates window opens. The Main Menu pane includes the name of the Group t

MGC WebCommander User’s Guide10-3— Define new participants for the conference and, if desired, add them to the database — Assign participants from the

MGC WebCommander User’s Guide3-77. To exit the Configuration window, click one of the options in the Main Menu pane. Database SelectionIf more than on

Chapter 10 - Conference Templates – Full Parameters View10-4Defining a New Video ConferenceThe following section details defining a new Conference tem

MGC WebCommander User’s Guide10-5To define a new conference template:1. Define the conference General parameters as described in Table 10-2.Table 10-2

Chapter 10 - Conference Templates – Full Parameters View10-6Entry Queue AccessSelect this check box to force participants to access the conference via

MGC WebCommander User’s Guide10-7Numeric ID A Numeric ID is a unique number assigned to a conference that identifies it to the system. It can be used

Chapter 10 - Conference Templates – Full Parameters View10-8Conf. Type Select the type of conference you are defining:• Standard - a conference other

MGC WebCommander User’s Guide10-9Video Session Select the appropriate Video Session:Video Switching - To set a conference in which all the participant

Chapter 10 - Conference Templates – Full Parameters View10-10Video Session (cont.)If the number of participants is less than or equal to the number of

MGC WebCommander User’s Guide10-112. Click the Basic tab to define basic conference settings.The Conference Properties - Basic window opens.3. Define

Chapter 10 - Conference Templates – Full Parameters View10-12Line Rate Specify the transfer rate in Kbps.Video Switching - you must select the highest

MGC WebCommander User’s Guide10-13Video Rate In/Out This field is relevant to Software Continuous Presence conferences. It displays the ratio between

iTable of Contents Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1Prerequisites . . . . . . . . . . .

Chapter 3 - Main Menu3-8Language SelectionIn Windows Authentication mode, after first entry, the Welcome/Language Selection window is skipped. To chan

Chapter 10 - Conference Templates – Full Parameters View10-14Same Layout Same Layout is a feature that imposes an identical video layout for all part

MGC WebCommander User’s Guide10-15Lecture Mode Select the Lecture Mode from the drop-down list:Note: Lecturer selection is mandatory at the reservatio

Chapter 10 - Conference Templates – Full Parameters View10-16Lecture Mode(con’t.)Presentation ModeIn Continuous Presence conferences you can select th

MGC WebCommander User’s Guide10-17FECC/LSD Rate Using certain video cameras and their accompanying software, a participant can control a far-end camer

Chapter 10 - Conference Templates – Full Parameters View10-18T.120 Rate (cont.) If the conference Line Rate is set to 2B, the following T.120 rates ar

MGC WebCommander User’s Guide10-19Audio Alg. Select the preferred audio algorithm. The available audio algorithms are: 8 (G.729/G.723.1), 16 (G.728/S

Chapter 10 - Conference Templates – Full Parameters View10-20Audio Alg. (cont.) In Transcoding or Continuous Presence conferences, you can set the aud

MGC WebCommander User’s Guide10-21Pro-Motion Interlaced Video is enabled only in the Video Switching mode.Pro-Motion is a video encoding mechanism tha

Chapter 10 - Conference Templates – Full Parameters View10-22Dual Stream Mode (con’t)When an endpoint can support both H.239 and People+Content protoc

MGC WebCommander User’s Guide10-23Dual Stream Mode (con’t)• MIH Cascading conferences• Simple cascading conferences• T.120 conferences• Double Gateway

MGC WebCommander User’s Guide3-9The Welcome/Language Selection window opens.2. Click the required language button.The Web site pages are refreshed and

Chapter 10 - Conference Templates – Full Parameters View10-24Video Protocol The Video Protocol, Video Format and QCIF Frame Rate are parameters that d

MGC WebCommander User’s Guide10-25Video Protocol(con’t)H264 - The H.264 standard provides better compression of video images in lower line rate connec

Chapter 10 - Conference Templates – Full Parameters View10-26Video Format (cont.)• Using the H.263 protocol, you can select one of the following optio

MGC WebCommander User’s Guide10-27Frame Rate The Frame Rate is enabled only in Video Switching mode and the Video Protocol is set to H.261 or H.263. I

Chapter 10 - Conference Templates – Full Parameters View10-28Annexes - P, N and FAnnexes are additions to the Video Format when using H.263 Video Prot

MGC WebCommander User’s Guide10-29Roll Call Roll Call is a feature of the IVR Message Service used to record the participants name and play it back wh

Chapter 10 - Conference Templates – Full Parameters View10-304. Click the Advanced tab to view/define additional conference settings.The Conference Pr

MGC WebCommander User’s Guide10-315. Define the Advanced parameters as described in Table 10-4.Table 10-4: Advanced Conference ParametersOption Descri

Chapter 10 - Conference Templates – Full Parameters View10-32Allow undefined ParticipantsSelect this check box to allow undefined participants to conn

MGC WebCommander User’s Guide10-33Max number of ParticipantsEnter the maximum number of participants that can connect to the conference at one time, t

Chapter 3 - Main Menu3-10Resizing the Window PanesThe main window is comprised of two panes. Each pane can be resized by dragging the edge between the

Chapter 10 - Conference Templates – Full Parameters View10-34Chair Control Chair Control is an option that enables an endpoint to control the conferen

MGC WebCommander User’s Guide10-35Message Service Type (con’t)If both the IVR check box and the Entry Queue Access check box (General Tab) are cleared

Chapter 10 - Conference Templates – Full Parameters View10-36Mute “Meet Me” PartiesSelect this check box to automatically mute all dial-in participant

MGC WebCommander User’s Guide10-37Talk H ol d Ti m e Indicate the minimum period in seconds that a participant has to speak to become the main confer

Chapter 10 - Conference Templates – Full Parameters View10-386. Click the Meet Me Per Conf tab to define a “Meet Me Per Conference” or Meeting Room pa

MGC WebCommander User’s Guide10-39The Conference Properties - Meeting Me Per Conference window opens.In this window you assign dial-in numbers to the

Chapter 10 - Conference Templates – Full Parameters View10-407. Define the following Meet Me Per Conference parameters:8. The list of dial in numbers

MGC WebCommander User’s Guide10-41dial-in number is the MCU number defined in the Network Service. If no number is defined for the MCU in the Network

Chapter 10 - Conference Templates – Full Parameters View10-42The Conference Properties – Video Layout window opens.The video layout determines the num

MGC WebCommander User’s Guide10-43b. Click on the desired layout. There are 25 layouts available for selection, as described in Table 10-8.Quad ViewsS

4-14New Meeting WindowThe New Meeting window is organized in a manner that enables you to quickly and easily start/schedule a new meeting.The New Meet

Chapter 10 - Conference Templates – Full Parameters View10-442 Classic mode Quad Views mode Software mode3 Classic modeNote: This window is only ava

MGC WebCommander User’s Guide10-45In conferences where the Video Layout is set to “Auto Layout" the system automatically selects the conference l

Chapter 10 - Conference Templates – Full Parameters View10-46When you select Auto Layout all other layout formats are disabled. To select a specific l

MGC WebCommander User’s Guide10-47The following Visual Effects options are available:— Background color - the color displayed when a video layout is e

Chapter 10 - Conference Templates – Full Parameters View10-48The Color dialog box opens.14. Click on a predefined color, or you can create your own co

MGC WebCommander User’s Guide10-4921. To modify the default Speaker Indication color, click the arrow next to the Speaker Notation color box.The Color

Chapter 10 - Conference Templates – Full Parameters View10-5026. Click the Recording tab.The Conference Properties - Recorder window opens.Table 10-10

MGC WebCommander User’s Guide10-5127. From the Conference menu, click Start Immediately to start the conference, click Start At to start the conferenc

Chapter 10 - Conference Templates – Full Parameters View10-52The ISDN phone number is based on the dial-in phone number’s range defined for the MCU. I

MGC WebCommander User’s Guide10-53Table 10-11: Conference Menu OptionsOption DescriptionStart Immediately This option appears in the menu if the Start

Chapter 4 - New Meeting Window4-2• Conference Launch Options – Contains command buttons that enable you to start the conference immediately or to sche

Chapter 10 - Conference Templates – Full Parameters View10-54Start con’t. In the MGC Manager application the Administrator accesses the reserved Meeti

MGC WebCommander User’s Guide10-55Conference Templates MenuDepending on the user’s permissions, the following options may be available in the Conferen

Chapter 10 - Conference Templates – Full Parameters View10-56Participant Template MenuDepending on the user’s permissions, the following options may b

MGC WebCommander User’s Guide10-57Defining a New Audio Only ConferenceThe following section details defining a new Conference template for an Audio On

Chapter 10 - Conference Templates – Full Parameters View10-58To define the parameters of an Audio Only conference:1. Define the conference general par

MGC WebCommander User’s Guide10-59Meet Me Per ConfSelect the Meet Me Per Conf check box if the conference is a dial-in conference accessed directly (w

Chapter 10 - Conference Templates – Full Parameters View10-60Entry Queue Access (con’t)When this check box is selected, the participant cannot connect

MGC WebCommander User’s Guide10-61Numeric ID A Numeric ID can be assigned in two ways: Automatic or Manual.Manual - Use the number of digits defined i

Chapter 10 - Conference Templates – Full Parameters View10-622. Click the Advanced tab to define additional parameters.The Conference Properties - Adv

MGC WebCommander User’s Guide10-633. Define the conference advanced parameters as described in Table 10-15.Table 10-15: Audio Only–Advanced Conference

MGC WebCommander User’s Guide4-3Participants Lists AreaVarious participants lists are used to quickly add participants to the conference. You can choo

Chapter 10 - Conference Templates – Full Parameters View10-64Allow undefined ParticipantsSelect this check box to allow undefined participants to conn

MGC WebCommander User’s Guide10-65Max number of ParticipantsEnter the maximum number of participants that can connect to the conference at one time, t

Chapter 10 - Conference Templates – Full Parameters View10-66IVR Select one of the following options:None - No Attended services are used during the a

MGC WebCommander User’s Guide10-67IVR Service NameIf you have enabled the IVR Service, enter the name of the IVR Message Service to be used for this c

Chapter 10 - Conference Templates – Full Parameters View10-68Enable Invite This check box is enabled if the IVR option is selected from the IVR dropdo

MGC WebCommander User’s Guide10-694. Click the Meet Me Per Conf tab.Entry Tone Select this option to enable the Entry Tone. This tone is played when a

Chapter 10 - Conference Templates – Full Parameters View10-70The Conference Properties - Meet Me Per Conf window opens.The Meet Me Per Conference opti

MGC WebCommander User’s Guide10-71initiating call. Otherwise, the conference is deleted from the system once the conference ends. The conference is sa

Chapter 10 - Conference Templates – Full Parameters View10-72If no dial-in number is defined, the system allocates the dial-in number according to the

MGC WebCommander User’s Guide10-73Network Services are defined in the MGC Manager application. For more information, refer to the MGC Administrator’s

Chapter 4 - New Meeting Window4-4Directory Participants ListThe Directory list displays pre-defined participant templates from the following sources:•

Chapter 10 - Conference Templates – Full Parameters View10-748. Click the Recording tab.The Conference Properties - Recorder window opens.Table 10-18:

MGC WebCommander User’s Guide10-75To start the conference immediately:1. Click Start Immediately to start the conference, click Start to start the con

Chapter 10 - Conference Templates – Full Parameters View10-762. Click OK.The system prompts you whether to send an E-mail with the conference paramete

MGC WebCommander User’s Guide10-77Adding Participants to Conference TemplatesThere are two ways to add participants to a Conference template:• Define

Chapter 10 - Conference Templates – Full Parameters View10-78The Add Participants window opens.2. In the Group drop-down list, select the Group to whi

MGC WebCommander User’s Guide10-79The following search criteria can be used: 4. Click OK to apply the selected search criteria and narrow the list.The

Chapter 10 - Conference Templates – Full Parameters View10-80The selected participants appear in the Participants pane of the Conference Templates Lis

MGC WebCommander User’s Guide10-81Modifying the Properties of a Linked ParticipantThe properties of participants linked to a Conference template may b

Chapter 10 - Conference Templates – Full Parameters View10-82Defining a New Participant during Conference Template DefinitionThis option is enabled if

MGC WebCommander User’s Guide10-834. Define the participant properties as described in Chapter 11, “Defining a New Participant” on page 11-4.5. Once

MGC WebCommander User’s Guide4-5PathNavigator and Polycom Datastore Templates ListThe Polycom PathNavigator is an enterprise gatekeeper that enables y

Chapter 10 - Conference Templates – Full Parameters View10-84Deleting a Participant from a Conference TemplateYou can delete participants from a Confe

MGC WebCommander User’s Guide10-85The Participant template opens.2. Click Delete Participant from the Participant Templates menu.A confirmation dialog

Chapter 10 - Conference Templates – Full Parameters View10-86Deleting the Current Conference Template from the DatabaseTo delete the current Conferenc

MGC WebCommander User’s Guide10-87The Conference template parameters are displayed in the Conference Template Definition pane.2. Point to the Conferen

Chapter 10 - Conference Templates – Full Parameters View10-88Modifying a Conference TemplateThe option to modify conference parameters before starting

MGC WebCommander User’s Guide10-893. Once you have modified all the required parameters, point to the Conference Templates menu and then click Save to

Chapter 10 - Conference Templates – Full Parameters View10-90

11-111Managing Participant TemplatesParticipant templates are managed from the Participants Templates window.There are two types of participants, link

Chapter 11 - Managing Participant Templates11-2Participant TemplatesParticipant templates are organized into Groups. To increase security, users are a

MGC WebCommander User’s Guide11-3The Participant Templates window opens.You can resize the Participant Properties and the Participant List panes by mo

Chapter 4 - New Meeting Window4-6Recent Participant ListThe Recent list is automatically created by the system. This list is made of participants who

Chapter 11 - Managing Participant Templates11-4Defining a New ParticipantA participant can be defined in three ways:• From the New Meeting window. For

MGC WebCommander User’s Guide11-5Defining a Participant Template in the DatabaseTo define a new participant directly in the database:1. In the Main Me

Chapter 11 - Managing Participant Templates11-6The Participant Properties - Basic window opens.The default values for many of the fields in the Partic

MGC WebCommander User’s Guide11-74. To define the properties of an ISDN, ATM, MPI or H.323 video participant, select the appropriate Network interface

Chapter 11 - Managing Participant Templates11-8Defining ISDN, ATM, or MPI Video ParticipantsTo define ISDN/ATM/MPI video participants:1. Define the co

MGC WebCommander User’s Guide11-9Party Phones (con’t)In order to support Bonding with specific Telecommunication switches, the pound key (#) symbol ne

Chapter 11 - Managing Participant Templates11-10Participant User Defined 1-4There are 4 User Defined fields that enable you to enter general informati

MGC WebCommander User’s Guide11-11Meet Me Per This field is applicable to ISDN conferences only.This field is enabled when Dial-in is selected for the

Chapter 11 - Managing Participant Templates11-122. Click the Advanced tab.The Participant Properties - Advanced window opens.If you are defining a T1-

MGC WebCommander User’s Guide11-133. Define the connection parameters in Participant Properties - Advanced tab as described in Table 11-3.Table 11-3:

MGC WebCommander User’s Guide4-7Favorites Participant ListThe Favorites list is used to facilitate the selection of participants to join a meeting. Yo

Chapter 11 - Managing Participant Templates11-14Video Protocol Select the Video compression standard:Auto - Select this option to use the conference’s

MGC WebCommander User’s Guide11-15Service Name Type the name of the Network Service that will be used to connect the participant to the conference exa

Chapter 11 - Managing Participant Templates11-16Encryption Choose any of the following Encryption options:• Auto - When participants connect to a conf

MGC WebCommander User’s Guide11-17Restrict Only Select this check box to indicate that the participant is using a restricted line whose transfer rate

Chapter 11 - Managing Participant Templates11-18Defining H.323 Video and SIP Audio ParticipantsWhen selecting H.323 or SIP in the Participant Properti

MGC WebCommander User’s Guide11-19To define the properties of an H.323 Video or SIP Audio Participant:1. Define the connection parameters in Participa

Chapter 11 - Managing Participant Templates11-20Alias Name (H.323)Select the alias name format from the drop-down list. E.164 and H.323ID are the form

MGC WebCommander User’s Guide11-212. Click the Advanced tab.The Participant Properties - Advanced window opens.Address Type (SIP)SIP URI: A SIP URI us

Chapter 11 - Managing Participant Templates11-223. Define the connection parameters in Participant Properties - Advanced tab as described in Table 11-

MGC WebCommander User’s Guide11-23Video Protocol Select the Video compression standard:Auto - Select this option to use the conference’s Video Protoco

Table of ContentsiiDuplicate Booking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16Defining a New Participant from the New

Chapter 4 - New Meeting Window4-8Participant Actions AreaThere are five command buttons that are used to add, remove or delete participants to the mee

Chapter 11 - Managing Participant Templates11-24Enhanced Video This option is applicable to standard Video cards and is not required for participants

MGC WebCommander User’s Guide11-254. To save the Participant template, refer to “Saving the Participant Template” on page 11-28.Quality of Service Par

Chapter 11 - Managing Participant Templates11-26The Participant QoS window opens.2. Fill in the parameters for IP Quality of Service as described in T

MGC WebCommander User’s Guide11-27Audio The operator can prioritize audio IP packets, ensuring that all participants in the conference hear each other

Chapter 11 - Managing Participant Templates11-28Saving the Participant TemplateTo save the Participant template• Point to the Participant Template men

MGC WebCommander User’s Guide11-29The Participant Properties options change accordingly.2. Select the Participant Connection type. Select either Dial-

Chapter 11 - Managing Participant Templates11-30The Participant Properties - Advanced window opens.6. Define the connection parameters in Participant

MGC WebCommander User’s Guide11-317. To save the Participant template, refer to page 11-28.Recording This field is used to indicate whether the partic

Chapter 11 - Managing Participant Templates11-32Advanced T1-CAS Participant WindowThe T1-CAS participant’s window differs from a ISDN, ATM or MPI part

MGC WebCommander User’s Guide11-333. Save the participant template.Recording This field is used to indicate whether the participant being defined is a

MGC WebCommander User’s Guide4-9Conference Details AreaThe Conference Details area displays the following information:• Tem pla t e G roup – The grou

Chapter 11 - Managing Participant Templates11-34Deleting a Participant from the DatabaseA participant can be deleted from the database. To delete a pa

MGC WebCommander User’s Guide11-35The Participants Properties window opens.2. Point to the Participant Template menu, and click Delete Participant.The

Chapter 11 - Managing Participant Templates11-36Modifying the Participant Template in the DatabaseYou can modify the properties of a Participant templ

MGC WebCommander User’s Guide11-37The template is saved with the modified parameters.

Chapter 11 - Managing Participant Templates11-38

A-1AAppendix A: Default TemplatesThere are five default Conference templates included in the MGC WebCommander database:• COP (Default_COP)• Video (Def

Appendix A: Default TemplatesA-2Default Conference Template Properties - Default_COPParameter ValueGeneralName Default_COPRemarks (empty)Duration 2:00

A-3Same Layout Yes (greyed out)Lecture Mode NoneLecturer Name Auto select (greyed out)Timer (disabled)Interval 10 sec. (greyed out)FECC/LSD Rate NoneT

Appendix A: Default TemplatesA-4Auto Termination YesMinutes Before First Join 25Minutes After Last Quit 5Dial-Out Manually NoAllow undefined Participa

A-5Number of Occurrences (disabled)Video LayoutVideo Layout 5+Background (enabled)Layout Border YesSpeaker Notation YesRecordingEnable Recording NoRec

Chapter 4 - New Meeting Window4-10Conference Launch Options AreaThere are two Conference Launch Options:• Start Immediately – Attempts to start the ne

Appendix A: Default TemplatesA-6Default Conference Template Properties - Default_VideoParameter ValueGeneralName Default_VideoRemarks (empty)Duration

A-7Same Layout NoLecture Mode NoneLecturer Name Auto select (greyed out)Timer (disabled)Interval 10 sec. (greyed out)FECC/LSD Rate NoneT120 Rate NoneA

Appendix A: Default TemplatesA-8Auto Termination YesMinutes Before First Join 25Minutes After Last Quit 5Dial-Out Manually NoAllow undefined Participa

A-9Default Conference Template Properties - Default-AudioNumber of Occurrences (disabled)Video LayoutVideo Layout 5+Background (enabled)Layout Border

Appendix A: Default TemplatesA-10Numeric ID (empty)Conference User Defined 1-3 (empty)Media AudioNetworks IP, ISDN, ATM, MPIParticipants None definedA

A-11Lock NoOn Hold NoEnable Invite YesRoll Call NoEntry Tone YesEnd Time Alert Tone Yes - 5 MinutesExit Tone YesMeet Me Per ConfLimited Occurrences g

Appendix A: Default TemplatesA-12Default Conference Template Properties - Software CPParameter ValueGeneralName SW CPRemarks (empty)Duration 2:00 Hour

A-13Same Layout Yes (greyed out)Lecture Mode NoneLecturer Name Auto select (greyed out)Timer (disabled)Interval 10 sec. (greyed out)FECC/LSD Rate None

Appendix A: Default TemplatesA-14Auto Termination YesMinutes Before First Join 25Minutes After Last Quit 5Dial-Out Manually NoAllow undefined Particip

A-15Number of Occurrences (disabled)Video LayoutVideo Layout 2, 4 (depending on the number of connected participants)Background NoLayout Border NoSpea

MGC WebCommander User’s Guide4-11Starting a New MeetingStarting a New Meeting Using a Default Conference TemplateThe WebCommander is shipped with five

Appendix A: Default TemplatesA-16Default Conference Template Properties - Video-SwitchParameter ValueGeneralName Video-SwitchRemarks (empty)Duration 2

A-17Same Layout Yes (greyed out)Lecture Mode NoneLecturer Name Auto select (greyed out)Timer (disabled)Interval 10 sec. (greyed out)FECC/LSD Rate None

Appendix A: Default TemplatesA-18Auto Termination YesMinutes Before First Join 25Minutes After Last Quit 5Dial-Out Manually NoAllow undefined Particip

A-19Number of Occurrences (disabled)Video LayoutVideo Layout 1x1 (full screen)Background (enabled)Layout Border YesSpeaker Notation YesRecordingEnable

Appendix A: Default TemplatesA-20

Chapter 4 - New Meeting Window4-12• SW CP (Software Continuous Presence for H.323-only conferences)• Video-SwitchThe administrator can modify the Defa

MGC WebCommander User’s Guide4-13MGC Web Server and the MCU field is set to Auto in the Conference template, the system selects the MCU to run the con

Chapter 4 - New Meeting Window4-14Sending an E-mail to Conference ParticipantsFollowing the successful launch of a reservation or On Going conference,

MGC WebCommander User’s Guide4-15information on Personal Details, refer to page 3-5. If no E-mail address was defined, you can add it manually.4. The

Chapter 4 - New Meeting Window4-16When the recipient of the conference invitation clicks the vCalendar attachment, the user's default appointment

MGC WebCommander User’s Guide4-17• Participants with the same ISDN phone numbers, or• Participants with the same IP addressDepending on the connection

iiiDisconnecting Participants . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-40Reconnecting Participants . . . . . . . . . . . . .

Chapter 4 - New Meeting Window4-18Table 4-2 details the information that is displayed:To resolve participant conflicts:1. Select the check box(es) of

MGC WebCommander User’s Guide4-19Defining a New Participant from the New Meeting WindowIf you want to add a participant who was not previously defined

Chapter 4 - New Meeting Window4-20The Participant Dialog Page opens.2. Define the parameters as detailed in Table 4-3. Table 4-3: Participant Dialog P

MGC WebCommander User’s Guide4-21Connection (con’t)• Dial-out - The MCU calls the participant at conference time. You must enter the participant’s pho

Chapter 4 - New Meeting Window4-22SIP Select the SIP option if the participant is an SIP participant/SIP phone participant.SIP Addresssip: [user name

MGC WebCommander User’s Guide4-233. The name of the new participant is added to the new meeting and displayed in the Conference Details area of the Ne

Chapter 4 - New Meeting Window4-24Scheduling a ConferenceUsing the New Meeting window, you can schedule a conference to Start Immediately (On Going co

MGC WebCommander User’s Guide4-25contains pre-defined participants, they are listed in the Conference Details pane.3. In the Participants List select

Chapter 4 - New Meeting Window4-266. Define the following parameters:.Table 4-4: Start window parametersOption DescriptionName A default conference n

MGC WebCommander User’s Guide4-27Numeric ID (cont.) Note: If the MCU is configured to support only automatic assignment of Numeric Conference IDs, the

Table of ContentsivManaging a Q&A Session . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-102Enabling Q&A Options . . . . .

Chapter 4 - New Meeting Window4-287. Click OK.The system tries to start the conference on one of the MCUs currently connected to the MGC Web Server. I

MGC WebCommander User’s Guide4-29If the conference is started successfully on the MCU and the Meet Me Per Conference option is set for the conference,

Chapter 4 - New Meeting Window4-30Creating a Recurrent ReservationRecurrent reservations (reservations that occur repeatedly) are created from the Sta

MGC WebCommander User’s Guide4-31The Reservation Recurrence pane opens.3. Define the following parameters: Table 4-5: Recurring Reservations paramete

Chapter 4 - New Meeting Window4-324. Click OK.If no MCU is connected to the MGC Web Server, an appropriate error message is displayed.Repeat (cont.)If

MGC WebCommander User’s Guide4-33If the conference was started successfully on the MCU and the Meet Me Per Conference option is set for the conference

Chapter 4 - New Meeting Window4-34a. If not all the reservations are successfully scheduled on the MCU, a dialog box appears requesting whether to lis

MGC WebCommander User’s Guide4-35When an E-mail is sent to participants, you can include a ViaVideo and vCalender/iCalender format attachments (for mo

Chapter 4 - New Meeting Window4-36The name of each of the recurrent reservations cannot be modified. However, the parameters of an individual recurren

MGC WebCommander User’s Guide4-37The Conference Reservation window opens.3. Click the Send E-mail link.a. For users with the View mode: Basic permissi

vParticipant Connection to the Conference . . . . . . . . . . . . . . . . . . . . . . . . . 7-8Conference Access for Dial-in Participants . . . . . .

Chapter 4 - New Meeting Window4-384. When you do not select the Send E-mail link/button, the system prompts the organizer if he/she requires the sendi

MGC WebCommander User’s Guide4-39Dialing into the ConferenceDefined ISDN Participants Dial-in ISDN participants can dial-in to a conference directly o

Chapter 4 - New Meeting Window4-40To display the list of On Going conferences:• In the Main Menu pane, click the On Going Conferences link.The ISDN p

MGC WebCommander User’s Guide4-41Defined H.323 Participants Dial-inThe dialing string that should be used by participants to connect to the conference

Chapter 4 - New Meeting Window4-42Figure 4-1: Typical SIP Conferencing LayoutDial-in Scenario—SIP Environment Participants can dial in to an Entry Que

MGC WebCommander User’s Guide4-43Direct Dial-in Scenario—SIP EnvironmentIf the IP address of the MCU IP card is known, a direct endpoint to MCU connec

Chapter 4 - New Meeting Window4-44Mixed Environments Conference ScenarioIn mixed environments, participants can connect to the same conference on the

5-15Monitoring an On Going ConferenceAn On Going conference is a conference that is started immediately or when the Calender’s scheduled reservation d

Chapter 5 - Monitoring an On Going Conference5-2In all conferences, you may connect and disconnect participants, mute and unmute the participant’s aud

MGC WebCommander User’s Guide5-3Special icons are used to indicate the participant status in an On Going conference.Dial-out participants are usually

Table of ContentsviConference Templates – Partial View Mode . . . . . . . . . . . . . 9-1Defining a New Video Conference Template . . . . . . . . .

Chapter 5 - Monitoring an On Going Conference5-4The Meeting Director PaneThe Meeting Director pane lists the On Going conferences running on all conne

MGC WebCommander User’s Guide5-5• If there are more than two On Going conferences running that you have permission to monitor, the list of these confe

Chapter 5 - Monitoring an On Going Conference5-6If you have administrator rights to view all On Going conferences, the list can include all the On Goi

MGC WebCommander User’s Guide5-7Following is the Meeting Director monitoring window for a video conference:Following is the Meeting Director monitorin

Chapter 5 - Monitoring an On Going Conference5-8Conference Icons and IndicationsVarious icons and ToolTips are used to indicate the conference and par

MGC WebCommander User’s Guide5-9Lecture Mode - To select the Lecture mode for the conference starts a lecture in the conference. Clicking this button

Chapter 5 - Monitoring an On Going Conference5-10Extend Conference Time - Manually extends the conference duration.Terminate Conference - Manually ter

MGC WebCommander User’s Guide5-11Participant Icons and IndicationsConference participants can have different roles: a standard participant, a chairper

Chapter 5 - Monitoring an On Going Conference5-12Participant IconsParticipant icons are used to indicate the status and the type of the participant. T

MGC WebCommander User’s Guide5-13VIP (Very Important Person) - A participant designated as VIP will be displayed with a special VIP icon. You can desi

viiDefault Conference Template Properties - Video-Switch . . . . . . . A-16

Chapter 5 - Monitoring an On Going Conference5-14Connection Status IconsTable 5-3 describes the icons that are used to indicate the status of the part

MGC WebCommander User’s Guide5-15The connection is problematic.In video conferences it may be caused when the synchronization is lost or when the part

Chapter 5 - Monitoring an On Going Conference5-16Audio Connection Status IconsTable 5-4 describes the icons that are used to indicate the status of th

MGC WebCommander User’s Guide5-17The audio channel of the participant is muted by the participant and the MCU.The audio channel of the participant is

Chapter 5 - Monitoring an On Going Conference5-18Video Status IconsTable 5-5 describes the icons that are used to indicate the status of video connect

MGC WebCommander User’s Guide5-19Table 5-5: Video connection status iconsStatus Icon/ ButtonDescription (green)The video channel of the participant is

Chapter 5 - Monitoring an On Going Conference5-20Q&A ButtonsThe Q&A buttons are enabled during an On Going Conference in the Q&A list. The

MGC WebCommander User’s Guide5-21Connection Type IconsTable 5-7 describes the icons that are used to indicate the participant connection to the confer

Chapter 5 - Monitoring an On Going Conference5-22Q&A The Q&A session organizes participant's questions or comments during an On Going con

MGC WebCommander User’s Guide5-23Sorting Participant PropertiesWhen monitoring an On Going conference, particularly conferences with a long participan